General Meetings 2025

Minutes for the 2025 Annual General Meeting and Special General Meeting

Special General Meeting

Monday 8th September 7pm
Community Space Upper Floor of Hyde Park Picture House

Unfortunately there was not a quorum for our Annual General Meeting on the 10th of August so we will be holding a short Special General Meeting on Monday 8th September at 7pm to formally approve the recommendations made at the AGM.

An initial draft of the minutes from the inquorate AGM are now available online.

As per our constitution the quorum will be the number of people attending after 15 minutes rather than a set figure.

You will need to be a member to vote at the Special Meetings but you can join now online or in person before the meeting for as little as a pound.

Agenda

  1. Welcome and apologies
  2. AGM Feedback (initial draft of minutes)
  3. Agreement of minutes of the previous General Meetings and matters arising
    • Vote: Approval of the minutes
  4. Approval of accounts
  5. Elections of Committee members
    • Vote: The following committee members and posts have been proposed by Pat Brown and seconded by Wendy Cook:
      • Elizabeth Chillington (Chair)
      • Paul Betts (Treasurer)
      • Stephen Brown (Digital Communications Officer)
      • Bill Walton
    • Vote: The following committee members have been proposed by Wendy Cook and seconded by Stephen Brown:
      • Pat Brown
    • Appeal for Secretary role
  6. Any other business

The Special General Meeting will be followed by an open committee meeting to discuss our plans for the future.

Documents

Annual General Meeting

Sunday 10th August
Film: 2pm | AGM: 3:50pm
Hyde Park Picture House – Screen 2

Our Annual General Meeting covering the financial year from April 2024-25 will take place on Sunday 10th August.

The afternoon will begin at 2pm with a screening of Gianni Di Gregorio’s modern Italian classic Mid-August Lunch, “a wonderfully patient, delicately observed film; warm, generous, never for a moment sentimental or patronising, never exploiting dottiness and eccentricity” (The Observer).

The film is open to everybody and we recommend you book your seat to avoid disappointment. Current members have been emailed a promo code to claim free tickets.

After the screening there will be complimentary refreshments and non-members will be invited to stay to find out more about the Friends.

The AGM will start around 3:50pm, non-members are welcome to stay but will not be able to vote. You can find out How To Join on our website and if you are unable to pay online we will be able to accept cash fees during the refreshment break.

The AGM quorum is 20 members or one tenth of the membership, whichever is greater. In the event of no quorum we will continue through the agenda taking advisory votes which will be ratified at a Special General Meeting to be held at a later date. If no quorum is present at the Special General Meeting within 15 minutes of the start time, the members present at that time shall constitute the quorum for that meeting.

If you would like to attend the Annual General Meeting please let us know by completing this form.

Schedule

  • 1:30pm – Doors open
  • 2pm – Film: Mid-August Lunch (U, 2008, 71mins) introduced by the Friends
  • 3:20pm – Break for refreshments and membership payments
  • 3:50pm – AGM
  • 5pm – AGM concludes

Agenda

  1. Welcome and apologies
  2. Agreement of minutes of the previous General Meetings and matters arising
    • Vote: Approval of the minutes
  3. Update on the previous year
  4. Treasurer’s Report and approval of accounts
    • Vote: Approval of the accounts
  5. Elections of Committee members
    • Thanks to Bill Hargreaves
    • Vote: The following committee members and posts have been proposed by Pat Brown and seconded by Wendy Cook:
      • Elizabeth Chillington (Chair)
      • Paul Betts (Treasurer)
      • Stephen Brown (Digital Communications Officer)
      • Bill Walton
    • Vote: The following committee members have been proposed by Wendy Cook and seconded by Stephen Brown:
      • Pat Brown
    • Secretary role
  6. Cinema Report
  7. Any other business
  8. Future meetings

Previous AGMs